New releases in GMS – December 2018 - January 2019


1. New Common 8+3 Project Proposal Template

Main changes:

• New Harmonized Template: With its simplified and streamlined requirements, the new template which follows the 8 core + 3 additional questions, allows for a more harmonized project proposal. The new proposal is aligned with the 8+3 report templates available in GMS.
• Affected Persons: New terminology for the beneficiaries targeted and a feature to add a customized “other” category, as well as the addition of a “Persons with Disabilities” field within the affected persons.
• Cash Tracking: New option to display a cash tracking measure and details against the budget of the project proposal.
• Locations: Updated page concept, with a map feature of the project’s locations, and a more detailed tracking of the budget, affected persons, and activities per cluster and locations.

Note: It is now possible for HFUs to customize the minimum Admin level location required for the targets and reporting from the allocation type configuration page.

For a detailed description of each of the 8+3 project proposal template pages and fields, please refer to the Help Portal: https://gms.unocha.org/content/project-proposal-submission .

2. Partner Risk Enhancements

Introduction of the multiplier concept:
The “multiplier concept” is a tool, specific to each country, that allows to accurately reflect the CA country range into a Partner Risk equivalence. It translates the CA country range (score) into its weight equivalence at the global level (Adapted CA) without changing the risk level. With this concept, CA country scores and risk levels are better preserved.

Implementation of the New Eligibility Threshold:
The Partner risk formula has now been updated in the system in order to reflect the Global Risk range and the new eligibility threshold, which is now of 50.

Synchronization of the PPI & Partner Risk Range:
The Partner Performance Index formula has also now been updated in the system. The scores now reflect the harmonized range, which is better aligned and coherent with regard to the Partner Risk range.

3. OCHA Assurance Updates

In order to align the OCHA Assurance report with the requirements agreed upon at the Global Pooled Fund Workshop, the module was partially updated. In addition to some of the descriptions, the formulas for the three following fields were updated as follows:

• Audits: Report due date is now project end date + 7 months.
• Monitoring visits: Monitoring due date is now considered as the project end date.
• Financial Spot Checks: Financial Spot Checks due date is now considered as the project end date.

For a detailed description of each of the OCHA Assurance labels, please refer to the Help Portal: https://gms.unocha.org/content/reports-0#OCHA_Assurance .